> For the complete documentation index, see [llms.txt](https://footlight.gitbook.io/footlight-cms-guide/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://footlight.gitbook.io/footlight-cms-guide/people-workspace.md).

# People workspace

People in Footlight and Artsdata.ca are [entities](/footlight-cms-guide/introducing-footlight-cms/understanding-entities.md) that are uniquely identifiable and machine readable. This means a person's details only have to be added once. The person is then available for reuse anywhere you need it.

When you need to add a person to an event in the Footlight CMS (for example, as a performer), you can retrieve them from Artsdata.ca without having to reenter  details, or, if the person doesn't exist, create them from scratch.  

Because Footlight and Artsdata are connected, people in the Footlight CMS can be linked to their equivalents in Artsdata.ca (or added as new persons in Artsdata). When you add enriching information to a person in Footlight, it can be made available for reuse by the larger Artsdata community.

View, add and edit a person's details in the People workspace. 

**To add a person:**

1. In the left navigation, select **People**.
2. Click **+ Person**. \
   **TIP:** Before adding the person, search your People list to make sure you don't already have them.
3. In **New Person**, Search for the name of the person.\
   If the person's name already exists in Artsdata.ca or in Footlight, it will be displayed in the dropdown.
4. Do one of the following:
   * If the right person is listed, select it. 
   * If the person is not listed, select  **+ Create** at the bottom of the list.\
     The Person editor opens. 
5. Fill in the details and click **Save**.

**To download a report (Admin only):**

1. In **People**, select the vertical ellipsis ( ⋮ ) next to **+ Person** to open the More Actions menu.
2. Select **Download report**. The report is automatically downloaded as a .csv file to your device.